Payroll Outsourcing for Australian Business
Hand us the whole cycle. Timesheets checked against the award, one summary for you to approve, payslips issued, STP filed, payment file ready and super diarised. Your involvement is about ten minutes.
The Whole Cycle, Not the Easy Half
Plenty of providers process the numbers you give them. The value is in the checking that happens before processing, and the compliance that happens after.
Each person’s classification, base rate, penalties, loadings and allowances checked against the award or agreement that applies to them, before the run rather than after a complaint.
From your rostering app, your timesheets or a weekly summary. Hours checked for the obvious errors: missed breaks, double-entered shifts, a 14-hour Tuesday that was probably a typo.
Onboarding details captured, TFN declarations handled, super choice recorded. On termination, final pay including accrued leave calculated correctly and the ETP treatment applied properly.
Annual, personal, long service and parental leave accrued on the correct basis and reconciled, so balances are right when someone asks or resigns.
Compliant payslips issued to every employee, and an ABA or payment batch prepared for you to release from your own banking.
Single Touch Payroll reported to the ATO on or before payday, every cycle, with the year-end finalisation done on time.
Calculated on the correct base, accrued visibly in your accounts, and scheduled ahead of the quarterly deadline rather than on it.
Wages, PAYG and super control accounts reconciled monthly as part of your bookkeeping, so payroll and the accounts never drift apart.
Your Entire Involvement in a Pay Cycle
This is the entire extent of your involvement in a pay cycle once we are set up.
You get one summary
Each person, hours, gross, net, and anything unusual flagged with a short note explaining why we noticed it.
You reply “approved”
Or you query a line, and we fix it before anything is processed. That is the whole decision point.
You release the payment
The batch is waiting in your banking. You authorise it. The money never passes through us at any point.
Everything else happens
Payslips go out, STP is filed with the ATO, the journals hit your accounts, and the super liability updates.
We never hold your money. No trust account, no funds passing through us, no authority over your bank. We prepare, you release. It keeps control where it belongs and removes an entire category of risk for both of us.
It Is About Complexity, Not Headcount
Twenty salaried staff on identical contracts is a simple payroll. Five casuals on a hospitality award with evening and weekend penalties is not. The second one is where outsourcing earns its fee immediately.
- Award-covered staff with variable hours. Penalties, overtime and allowances change every cycle, and getting them right by hand is genuinely hard.
- Apprentices or juniors. Rates step up on anniversaries and birthdays. Nobody remembers, and the underpayment starts quietly on that date.
- You are the bottleneck. If payroll only happens when you sit down on a Sunday, it will eventually be late, and late payroll damages trust faster than almost anything else.
- One person knows how it works. If they are on leave or resign, you have a single point of failure attached to a legal obligation.
Before You Ask
We fix it immediately and at our cost, including an off-cycle payment if someone has been short-paid. Then we tell you what caused it and what we have changed so it cannot recur. Payroll errors are rare when the checking happens before processing, which is precisely why we do it in that order.
That is your call and both arrangements work. Most clients prefer employees use the self-service portal for payslips and leave balances, and route anything else through their manager. If you would rather your team could email us about a payslip query directly, we are happy to be the contact.
Usually not. We work in Xero Payroll, MYOB and QuickBooks Payroll, so whichever you have is almost certainly fine. Where your award complexity is defeating the platform, we will say so and explain the options. Sometimes a rostering app alongside it solves the problem for a fraction of a migration.
One full cycle, usually. We set up in parallel with your existing process, run the first cycle alongside it and compare the two before you rely on ours. Mid-year handovers are completely normal, and we bring across year-to-date figures so STP and the finalisation stay correct.
Legally the employer obligations remain yours. No provider can take those on, and anyone who says otherwise is overselling. What we do is make them straightforward to meet and keep the records that demonstrate you met them. If a query arrives, we assemble everything needed to answer it, and where it becomes a legal matter we will tell you to get employment law advice rather than guess.
Give Back Your Sunday Nights
Tell us your headcount, your cycle and which award covers your team, and we will quote a fixed monthly fee in writing. No hourly billing, no lock-in contract.