Your Books Should Look Like Your Business
A default chart of accounts tells you your revenue and your expenses. It will not tell a builder whether a job made money, or a café whether Tuesday is worth opening. That takes setting the books up for the trade you are actually in.
Where We Know the Ground
These are the four we work in most, and where the difference between a generic bookkeeper and a specialist shows up fastest.
Tradies & Construction
Job-level costing so you know which jobs made money, subcontractor payments handled correctly, progress claims and retentions tracked, and materials matched to the job that used them.
Bookkeeping for tradies
NDIS Providers
Claims reconciled at participant level, service agreements matched to what was actually delivered, price-limit checks, and records built so an audit is a morning rather than a crisis.
NDIS bookkeeper
Hospitality & Cafés
Wages as a percentage of sales every week, not every quarter. POS takings reconciled to the bank including split tenders and tips, and rostered hours checked against the award.
Hospitality bookkeeping
Retail & E-commerce
Platform payouts unpicked into sales, fees, refunds and shipping. Stock movements that reconcile. GST handled correctly on overseas sales and imports.
Retail & e-commerceProfessional Services
Consultants, agencies and allied health. Work in progress, billable versus written off, and revenue recognised in the month the work was done rather than the month it was invoiced.
Talk to usNot on the List?
Most industries come down to two or three numbers that decide whether the month worked. Tell us yours and we will set the books up to report them. That is the whole method.
Ask us about yoursThe Same Four Adjustments, Every Time
“Industry specialist” is an easy claim to make. Here is what it concretely means in the file.
Built around how your industry actually earns and spends, so the profit and loss groups things the way you think about them. A builder sees materials, labour and plant. A café sees food cost, wages and rent.
Per job for trades. Per participant for NDIS. Per venue or per channel for hospitality and retail. It is the difference between knowing you made money and knowing where you made it.
Wages percentage, gross margin per job, claim rejection rate, cost per order. Every industry has them, and they go on the front page of your pack.
POS to accounting, job management to invoicing, e-commerce platform to ledger. Connected properly, with the settlement reconciliation actually working rather than just switched on.
Before You Ask
Fair question. The test is whether we can tell you, in the first conversation, which two or three numbers your industry lives on and what usually goes wrong in the file. For the four industries above we can. If yours is outside them, we will say so and explain how we would learn it, which is by asking you a lot of questions before we touch anything.
Usually yes. The mainstream job management, POS and e-commerce platforms all connect to Xero, MYOB and QuickBooks. The part that matters is not switching the integration on. It is checking that what lands in the ledger reconciles to the settlement, which is where most connections quietly fail. We test that during onboarding.
The setup is a one-off and it is quoted with your onboarding, so you see it as a line item rather than as a vague uplift. The ongoing monthly fee is driven by volume and complexity, not by industry. In practice a well-structured file is cheaper to run every month afterwards, which is the whole reason we do it up front.
Books Built for Your Industry
Thirty minutes, no obligation, and a fixed monthly quote in writing. Bookkeeping starts at $25 a week, set up around the two or three numbers your kind of business actually runs on.